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Frequently Asked Questions for: Admissions & Records - Transcripts- How can I order my official transcript?
- How long will it take to get my official transcript?
- What is the cost to order an official transcript?
- When will my grades for the current semester appear on my transcript?
- When will my degree be posted to my transcript?
- How can I get an unofficial transcript?
- I need my transcript immediately but I live too far away to come to the campus. Can I have my transcript sent by overnight mail?
- Can I request a transcript over the phone or by email?
- I have to work late; can my family member pick up my transcript?
- I need a transcript with my grade before the semester ends. Can I do this?
- I attended Aims in 1970; will you still have my records?
How can I order my official transcript?Transcripts must be ordered in writing or through the student web (for students who have their username and PIN). The student may request a transcript in person, by fax, or by mail.
- In person: Official transcripts may be ordered at each of the campuses at the Admissions Counter
- By Mail: Send request to:
Aims Community College
Admissions & Records
PO Box 69
Greeley, CO 80632
- By Fax: Fax a request to (970) 506-6958
- Online: Log into myAims and choose the link that says "Official Transcript Request" on the Academics Tab.
When sending request by mail or fax, include the following information (a printable Transcript Request form is available)
- Student name
- Previous names used when attending Aims
- Social Security Number or student ID used while at Aims
- Complete name and address to which transcripts are to be sent
- Number of copies needed
- Date last attended
Each request must be signed and dated and should include current address and phone number.
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How long will it take to get my official transcript?We attempt to send out transcripts within 24 business hours of receipt of request during non-peak times. During peak registration, it may take us longer.
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What is the cost to order an official transcript?At this time Aims does not charge for transcripts.
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When will my grades for the current semester appear on my transcript?Each instructor is responsible for entering their students' grades into our system. Many instructors enter grades a day or two after their class ends; however, instructors have the option of waiting until the end of the semester to enter grades. The deadline for entering grades each semester is typically the Wednesday after finals week.
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When will my degree be posted to my transcript?The Graduation Department checks each student's graduation eligibility at the end of the semester. Degrees for eligible students will be posted on the following dates:
- Summer Semester 2010 - August 27, 2010
- Fall Semester 2010 - January 7, 2011
- Spring Semester 2011 - May 26, 2011
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How can I get an unofficial transcript?Unofficial transcripts can be ordered at the Admissions Counter at each campus. There is no charge; however a photo ID is required.
Students may also view and print their transcript from myAims if they have a PIN and user name. For more information on how to obtain a PIN contact the Help Desk at 970-339-6380.
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I need my transcript immediately but I live too far away to come to the campus. Can I have my transcript sent by overnight mail? Yes, please call (970) 339-6482 for further information. Call by noon if you need your transcript sent on the same day.
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Can I request a transcript over the phone or by email?No. The Family Education Rights and Privacy Act (FERPA) requires that a signature must be obtained in order to release a student’s transcript.
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I have to work late; can my family member pick up my transcript?The student must order their own transcript, but can issue a written request allowing another person to pick up their transcript. Said person must present Admissions & Records staff with a photo ID.
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I need a transcript with my grade before the semester ends. Can I do this?Since many grades are processed after the semester ends, a student needing an early grade must fill out an Early Grade Request form and return it to Admissions and Records.
The student is responsible for informing their instructor of the request
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I attended Aims in 1970; will you still have my records?Aims has retained student records since it began in 1967. All students should be able to receive their official transcripts
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