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Frequently Asked Questions for: Financial Aid - Work-Study- What is work-study?
- Where is the Work-Study Office located?
- How did I apply for Work-Study?
- How do I find a Work-Study designated job?
- My award letter indicates a Work-Study award, does this mean I am guaranteed a job?
- I have interviewed, I would like the job and the supervisor is interested in hiring me; what do I do next?
- How much will I be paid through Work-Study?
- What if I decide to decline my Work-Study award?
- Can I decline my Work-Study award for only one semester?
- I declined my Work-Study award but have since found a Work-Study job where the supervisor wants to hire me, am I eligible to be hired?
- I declined Work-Study in a prior year; will this impact my Work-Study eligibility for this year or in future years?
- Can I be hired to work more than one Work-Study job?
- Still have questions regarding work-study?
- Where do I Search for possible Work-Study positions?
What is work-study?At Aims, Work-Study is made up of the Federal Work-Study and the Colorado Work-Study programs. The Federal Work-Study Program is need based, whereas the Colorado Work-Study Program has a need based and non-need based component.
Work-Study allows students to work part-time (15 – 20 hours per week) to earn money for their education. The program encourages community service work and work related to a student’s course of study.
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Where is the Work-Study Office located?The Work-Study program is administered by the Financial Aid Office. Our office is located in Office 241 of the General Services Building on the Greeley campus.
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How did I apply for Work-Study?When you filed your Free Application for Federal Student Aid (FAFSA), you indicated an interest in the Work-Study program. If you did not indicate an interest on your FAFSA but would like to be considered for Work-Study, please contact our office.
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How do I find a Work-Study designated job? Available job listings are posted on Career Advance, Aims’ online job board. Students who have been awarded Work-Study can access Career Advance through the Career Services website at http://www.aims.edu/student/career.
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My award letter indicates a Work-Study award, does this mean I am guaranteed a job? No. A Work-Study award means you are eligible to find a Work-Study designated eligible job and earn up to the amount per semester indicated on your award letter.
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I have interviewed, I would like the job and the supervisor is interested in hiring me; what do I do next?Once you have been hired, the Work Eligibility Form must be completed, signed by your supervisor and returned to the Financial Aid Office. Forms can be picked up from the Financial Aid Office.
In addition, you must meet with financial aid staff to complete the required payroll paperwork. This must be done PRIOR to beginning your Work-Study employment.
Required payroll paperwork includes:- Work-Study Eligibility Form
- Federal W-4 Form
- Statement of Criminal Background
- Personal Data Form
- INS I-9 Form
To complete these forms, you will need to bring the following items to the Financial Aid Office:- Current driver's license
- Original Social Security Card with your valid name
- Canceled check to set up Direct Deposit*
*if you do not have a checking account, we will need a letter from the bank, on their letterhead, with your name, account and routing number. The card given to you by the bank when you set up your account is not acceptable.
All required payroll forms must be complete and on record with the Financial Aid Office and your supervisor must receive notification from our office PRIOR to starting work.
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How much will I be paid through Work-Study?Work-Study employees must be paid at least minimum wage. Most positions start at $7.70 per hour. Work-Study employees are paid for the actual hours worked at the hourly wage for the position hired.
You cannot earn more than the amount scheduled per semester on your award letter. You will receive a schedule of payment periods and pay dates when you complete the required payroll paperwork.
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What if I decide to decline my Work-Study award?Declining your Work-Study award will not affect your other financial aid awards.
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Can I decline my Work-Study award for only one semester?Yes. You can cancel or reduce your Work-Study award for only one semester or for the full school year. Once canceled, there is no guarantee funding would be available to reinstate the canceled award at a later time.
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I declined my Work-Study award but have since found a Work-Study job where the supervisor wants to hire me, am I eligible to be hired? It depends. Work-Study funds are limited. You will need to check with the Financial Aid Office to see if funding is available and if you still have eligibility for Work-Study. This needs to be done prior to accepting the job.
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I declined Work-Study in a prior year; will this impact my Work-Study eligibility for this year or in future years?No. Work-Study eligibility is determined each year based upon your annual Free Application for Federal Student Aid (FAFSA) and available funds.
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Can I be hired to work more than one Work-Study job? It is important to remember you are first and foremost a student. Therefore, it is recommended that students not work more than 20 hours per week. There are certain situations where students are allowed to work in more than one area to meet their eligible hours. This must be coordinated through the departments involved and the Financial Aid Office prior to you securing the second job.
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Still have questions regarding work-study?Please contact our office via email at financial.aid@aims.edu or by calling our office at 970.339.6548
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Where do I Search for possible Work-Study positions?Need to register on Career Advance:
- Log on to www.aims.edu, click on 'Current Student?'
- Click on 'Student Services' (red) from the menu on the left side
- Click on 'Career Services' (middle of page in red)
- Place mouse on 'Students' to display options menu
- Click on 'Career Advance Login'
- Click on the yellow student login button
- Click on 'Click here to register!'
- Fill out the student profile completely and professionally, entering all required information.
- You are now in 'pending status'. Check your email within 24 hours for your access approval. Once approved,
Follow directions below for "Already Registered for Career Advance."
Already registered on Career Advance
- Log on to www.aims.edu, click on 'Current Student?'
- Click on 'Student Services' (red) from the menu on the left side
- Click on 'Career Services' (middle of page in red)
- Place mouse on 'Students' to display options menu
- Click on 'Career Advance Login'
- Click on the yellow student login button & sign in with self created username & password
- Click on 'Job Search' on the menu at the top of the page
- Enter Financial Aid Office for the 'Organization Name' field & type
- Click on 'Search'. All available work-study jobs will be displayed for you to view.
You are responsible for scheduling an interview with the supervisor for each job of interest.
Prior to attending your scheduled interviews, you will need to pick up a Work-Study Eligibility Form from the Financial Aid Office or the Service Centers at the Loveland and Fort Lupton campuses.
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