Cashier's Office

HOURS

Sep 18 - Nov 19, 2016
DayTime
Sun: Closed
Mon: 8:00 am - 6:00 pm
Tue: 8:00 am - 5:00 pm
Wed: 8:00 am - 5:00 pm
Thu: 8:00 am - 5:00 pm
Fri: 8:00 am - 3:00 pm
Sat: Closed
Upcoming Hours

CONTACT
Cashier's Office
College Center, 1st Floor
PO Box 69
Greeley, CO 80632

phone: (970) 339-6349
fax: (970) 506-6952
cashier@aims.edu

LOCATIONS
Greeley
Loveland
Fort Lupton

 

FAQs

Frequently Asked Questions for: Cashiers Office - General Information

  1. What are the hours of operation for the Cashiers Office?
  2. Where are the Cashier Office’s located?
  3. How can I contact the Cashiers office?
  4. How do I find what it would cost to take classes?
  5. What does In-District tuition mean?
  6. What does In State tuition rate mean?
  7. What type of classes does the Differential tuition rate apply to?
  8. I am being charged an incorrect tuition rate, how can that be corrected?
  9. Is there a payment plan?
  10. I dropped a class, how do I get a refund for that class?
  11. What does In-District tuition mean?
  12. I was notified i was issued a paper check for my refund, where can I pick up that check?
  13. What types of payments does Aims accept?
  14. Can payments be mailed in and to where?
  15. Can payments be accepted over the phone?
  16. Can I pay on the web?
  17. Can my parents pay for my classes?
  18. Can someone else pay my tuition bill?
  19. Can my bills be sent to my parents instead of my address?
  20. How can I get a copy of my class schedule and current bill?
  21. I have a “Tuition and Fee” hold on my account, who do I contact for further information?
  22. Can I register for classes if I have a “Tuition and Fee” hold on my account?
  23. What does a “Tuition and Fee” hold mean?
  24. What is the difference between “dropping” a class and “withdrawing” from a class?
  25. If I withdraw from a class, can I still get a refund?
  26. I need to complete an “Appeals for Tuition Adjustment”, what is the process?
  27. Where can I find information on Aims accreditation?
  28. Is Aims Community College an accredited school?
  29. Does Aims participate in the College Opportunity Fund?
  30. I have moved recently, what do I need to do to change my address at Aims?
  31. What does WUE tuition mean?
  32. What does In State tuition rate mean?

What are the hours of operation for the Cashiers Office?

Please check our current hours web page for hours of operation.

Return to Top

Where are the Cashier Office’s located?

A Cashier office is located on 3 campuses for your convenience- Greeley, Loveland and Fort Lupton.

Return to Top

How can I contact the Cashiers office?

The Cashiers Office can be contacted by phone, mail or email. Please refer to the Cashiers Office website at for the current contact information. Our general email address for all student questions in reference to your student tuition account is cashier@aims.edu. During peak volume times, it is suggested to contact us in person in order for you to complete your business.

Return to Top

How do I find what it would cost to take classes?

Our current tuition and fees rates can be found on the website at http://www.aims.edu/student/cashier/tuition. Your tuition rate is based on your residency status which is determined where you are currently living and length of time at the residence. If you have questions on which rate you qualify for, you will need to contact Admissions office for further assistance.

Return to Top

What does In-District tuition mean?

In-District tuition rate implies to those who reside in Aims tax district, except some outline areas, and have lived in the state of Colorado for 12 months as of the beginning of the term. Please contact Admissions for further assistance. Students under age 22 (unemancipated minors) are eligible for in-state tuition if a parent or court appointed legal guardian has been domiciled in Colorado for a minimum of one year.

Return to Top

What does In State tuition rate mean?

In State tuition rate implies to those who reside in the State of Colorado, excluding those who qualify for In-District tuition rate, and have lived in the state of Colorado for 12 months as of the beginning of the term. Please contact Admissions for further assistance. Students under age 22 (unemancipated minors) are eligible for in-state tuition if a parent or court appointed legal guardian has been domiciled in Colorado for a minimum of one year.

Return to Top

What type of classes does the Differential tuition rate apply to?

Differential Tuition rate is charged for classes that are Technology Intensive courses such as Automotive, Radiological Technology, Fire Science, Communication Media, Surgical Technology, Aviation, and Practical Nursing & Associate’s Degree in Nursing Program. For further information, please contact Admissions for further assistance. View our online schedule of classes or catalog for course descriptions. It is indicated in the course descriptions if the course will be charged differential tuition rates. Then visit the Cashier Office Tuition and Fee page for the rate that course will be charged based on the program that course is.

Return to Top

I am being charged an incorrect tuition rate, how can that be corrected?

If you believe you are being charged the incorrect tuition rate, please contact Admissions Office to inquire about your tuition classification. Registration/Petitions for tuition classification changes of any kind, along with supporting documentation need to be submitted in time to be processed prior to registering or beginning of the semester.

Return to Top

Is there a payment plan?

Yes, there is a payment plan each semester. Please visit the Student Financial Responsibility Agreement for all tuition policies. MyPaymentPlan information can be found by clicking on the MyPaymentPlan on the left side of the page on the Cashier office webpage.

Return to Top

I dropped a class, how do I get a refund for that class?

You need to complete the procedure for correctly dropping a course either online or in person within the add/drop period or 15% of the class meetings. Drop requests cannot be accepted over the phone. Instructors also can not drop you from the course. Students should not expect instructors to drop the students from non-attendance, students are responsible to drop courses by the deadlines to avoid being charged. To receive a refund, you need to ensure you drop the course within the drop deadline which can be found online when you "View your Printable schedule" link located on the Student tab. If you drop the class after the drop deadline, this is now considered a withdrawal and the student is held liable for the full cost of the course (no refund). **If you received financial aid funds (grants, scholarships and/or loans), you may owe funds back to the college if you drop, stop attending or withdraw from courses**

Return to Top

What does In-District tuition mean?

In-District tuition rate implies to those who reside in Aims tax district, except some outline areas, and have lived in the state of Colorado for 12 months as of the beginning of the term. Please contact Admissions for further assistance. Students under age 22 (unemancipated minors) are eligible for in-state tuition if a parent or court appointed legal guardian has been domiciled in Colorado for a minimum of one year.

Return to Top

I was notified i was issued a paper check for my refund, where can I pick up that check?

All available paper refund checks can be picked up at the Greeley Main Cashiers Office located in the College Center 1st floor. Students will be emailed a notification when a refund check is available. No checks are transferred to other campus's. Please note: Aims campus card program is discontinued as of May 30, 2016 A driver’s license is required to pick up all checks. Only the student can pick up their check(s). No others are able to pick up another person’s check due to FERPA and Financial Aid regulations.

Return to Top

What types of payments does Aims accept?

All Cashiers Office locations accept cash, one party checks, Visa, Master card, Discover, and American Express with proper identification. Credit Cards are accepted online. You can pay in full by credit card or sign up for a MyPaymentPlan through MyAims. The links can be found on the "My Financials" tab within the MyAims site. Please note: Partial payments made thru the Aims CC Business Center does not place you on a payment plan. Please ensure you bring a picture id and/or your Aims ID# with you when making a payment in person. MyPaymentPlan payments are deducted automatically from your credit card/checking acct/savings acct by NBS (payments for MyPaymentPlan will not be accepted at the college in person)

Return to Top

Can payments be mailed in and to where?

Yes, payments can be mailed to our office with the following address: Aims Community College Attn: Cashiers Office P.O. Box 69 Greeley, CO 80632 The check must:
  • Be received by our office by the deadlines, not postmarked
  • Have current address on top left corner of check, temporary checks not accepted
  • Have current phone number of account holder on the check
  • Have student ID# indicated in memo area
Please allow enough time when mailing the payments in order to meet our payment deadlines. Please DO NOT send credit card information through the mail, this is for your protection and we will not accept it, it will be shredded. Please note: If you are on a MypaymentPlan NBS will automatically draft the monthly payments on the 5th or 20th of each month from your banking institution. Any payments or financial aid posted to your student account within 5 business days of the expected payment draft, WILL NOT affect or eliminate that draft. If your payment draft is returned for NSF, you will be charged $30.00 by NBS.

Return to Top

Can payments be accepted over the phone?

Payments by credit card can be accepted by phone at any campus. During peak times, it is suggested to make payments in person or online. This is due to the large volume of calls and students needing assistance during peak times, please do not leave a message with your payment information. It can take our office 24-72 business hours to return phone calls depending on the time of the semester.

Return to Top

Can I pay on the web?

Credit Cards are accepted online thru Aims CC Business Center online by logging in to MyAims. Students can click on the My Financials tab to locate all payment links. To pay online select one of the links 'Pay in Full by Credit Card' or 'Sign up for a MyPaymentPlan'. We currently accept Visa, Mastercard, Discover and American Express. MyPaymentPlan accepts ACH (e-check) or Credit cards if paying account in full.

Return to Top

Can my parents pay for my classes?

Parents can pay for your classes. Parents can mail in a check with your Aims student ID number indicated in the memo area of the check and/or with the bottom portion of your bill. Parents are welcome to come in person to or call any Cashiers Office to make a payment. Due to FERPA privacy regulations, we cannot release any information other than the balance of your account to your parent and/or any other person unless you completed, signed and submitted a Release of Confidential Information form to Admissions indicating certain information we can release to the person(s) you indicated on the form.

Return to Top

Can someone else pay my tuition bill?

Anyone can pay for your tuition bill. All tuition bills are sent to the address of the student so if someone else is paying your tuition bill, it is your responsibility to get that information to the person responsible. Due to FERPA privacy regulations, we cannot release any information of your account to your parent and/or any other person unless you completed, signed and submitted a Release of Confidential Information form to Admissions indicating certain information we can release to the person(s) you indicated on the form.

Return to Top

Can my bills be sent to my parents instead of my address?

No, any school mailings are sent to the students mailing address on file with Aims. Currently students will only receive a paper bill at the point of registration if done in person, printed from the website or if the student has a remaining balance after the semester ends. During the semester, students will receive e-bill notices via their Aims and personal email addresses that is on record with Admissions/Records. Your tuition rates are based on residency of the student and where all school mailings are sent to.

Return to Top

How can I get a copy of my class schedule and current bill?

Your class schedule and current bill are available on the Aims website. A class schedule can also be acquired by going in person to Admissions.

Return to Top

I have a “Tuition and Fee” hold on my account, who do I contact for further information?

If you have a “Tuition and Fee” hold on your student account and you have paid your account in full, you can contact the Cashiers Office by email, phone or in person to inquire about the hold. If you pay your balance in full on the website by credit card, generally all “Tuition and Fee” holds that pertain to that balance will be released in 24-48 business hours. If your account was assigned to our collection agency, PFC, and you paid in full with PFC it can take up to 45 days for all holds to be released. If you need the holds cleared sooner, please contact the Cashier’s office for assistance.

Return to Top

Can I register for classes if I have a “Tuition and Fee” hold on my account?

No, you will not be able to register for classes or visit with an advisor. If you have a “Tuition and Fee” hold and you have an outstanding tuition balance, you will not be able to register for classes, get your grades, transcripts, and etc. until the outstanding balance is paid in full.

Return to Top

What does a “Tuition and Fee” hold mean?

If you have a “Tuition and Fee” hold and you have an outstanding tuition balance, you will not be able to register for classes, get your grades, transcripts, and etc until the outstanding balance is paid in full.

Return to Top

What is the difference between “dropping” a class and “withdrawing” from a class?

If you “Drop” a class, then your student tuition account will be credited the tuition and fees equal to the cost of the class and the class will be removed from our transcripts. If you “withdraw” from a class, then you receive a “W” as a grade on your transcript for the class and you are held liable for the tuition and fees for that class. Please refer to our current catalog or schedule publication for further information on “dropping” or “withdrawing” from courses. **If you received financial aid funds (grants, scholarships and/or loans), you may owe funds back to the college if you drop, stop attending or withdraw from courses**

Return to Top

If I withdraw from a class, can I still get a refund?

No. If you withdraw from a course you will still be liable for the Tuition and Fees. If you are on a payment plan, it will continue to draft monthly payments as scheduled. If you are receiving financial aid funds, this may impact your eligibility and repayment of funds may be required. Visit with the financial aid office before withdrawing to see how you may be impacted financially.

Return to Top

I need to complete an “Appeals for Tuition Adjustment”, what is the process?

Please contact a Cashiers Office to get further information, criteria and forms for completing an "Appeals for Tuition Adjustment". Forms and guidelines can also be found online at http://www.aims.edu/student/cashier/appeals. You will need to withdraw from the course in order for your completed appeals form to be considered. Tuition appeals will be accepted for semesters within 1 year of time of the semester being appealed.

Return to Top

Where can I find information on Aims accreditation?

The information on Aims Accreditation can be found in our current catalog or online at http://www.aims.edu/about/accreditation/. If you need further assistance finding the information, contact Admissions department.

Return to Top

Is Aims Community College an accredited school?

Aims Community College is an accredited school.

Return to Top

Does Aims participate in the College Opportunity Fund?

Aims Community College does not participate in the College Opportunity Fund (COF). Further information on the College Opportunity Fund

Return to Top

I have moved recently, what do I need to do to change my address at Aims?

Contact Admissions for further information and procedures for updating your address. It is advisable to change our address information with the college as soon as you know your new address so that it doesn’t delay information getting to you in a timely manner.

Return to Top

What does WUE tuition mean?

Aims Community College participates in the Western Undergraduate Exchange Program (WUE) during this academic year. If you are eligible and approved for WUE tuition rates, you will pay reduced tuition rates equal to one and on-half times the normal In State rates in place of the Out-of-state rate.

Return to Top

What does In State tuition rate mean?

In State tuition rate implies to those who reside in the State of Colorado, excluding those who qualify for In-District tuition rate, and have lived in the state of Colorado for 12 months as of the beginning of the term. Please contact Admissions for further assistance. Students under age 22 (unemancipated minors) are eligible for in-state tuition if a parent or court appointed legal guardian has been domiciled in Colorado for a minimum of one year.

Return to Top