Cashier's Office

HOURS

Sep 7 - Nov 22, 2014
DayTime
Sun: Closed
Mon: 8:00 am - 6:00 pm
Tue: 8:00 am - 5:00 pm
Wed: 8:00 am - 5:00 pm
Thu: 8:00 am - 5:00 pm
Fri: 8:00 am - 3:00 pm
Sat: Closed
Upcoming Hours

CONTACT
Cashier's Office
College Center, 1st Floor
PO Box 69
Greeley, CO 80632

phone: (970) 339-6349
fax: (970) 506-6952
cashier@aims.edu

LOCATIONS
Greeley
Loveland
Fort Lupton

 

FAQs

Frequently Asked Questions for: Cashiers Office - 3rd Party Client/Company

  1. What are the hours of operation for the Cashiers Office?
  2. Where are the Cashier Officeís located?
  3. What types of payments does Aims accept?
  4. What does 3rd party mean?
  5. How can I contact the Cashiers office?
  6. How can a Client/Company submit 3rd party authorization paperwork?
  7. Will the student be dropped from all classes if covered by a 3rd party?
  8. What is a 3rd party authorization?
  9. Does the Bookstore require a separate authorization for books?
  10. When the is Company/entity sent an invoice?
  11. What documentation is sent with the invoice to the entity?
  12. When is the 3rd party authorization applied to the studentís account so they are not accountable for the bill for their tuition?
  13. We have a question on the invoice, who do we contact?
  14. Can the company/entity cancel an authorization once itís submitted to Aims Community College?
  15. Can the company/entity change the authorization after being submitted to Aims Community College?
  16. Can we pay by credit card over the phone?
  17. Can we mail in our payment for the invoice?
  18. Does Aims Community College accept EFT, ACH or wire transfers?
  19. What are the deadlines for submitting 3rd party authorizations to the college?

What are the hours of operation for the Cashiers Office?

Please check our current hours web page for hours of operation.

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Where are the Cashier Officeís located?

Each campus has a Cashiers Office for your convenience.

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What types of payments does Aims accept?

All Cashiers Office locations accept cash, one party checks, Visa, Master card, Discover, and American Express with proper identification. Credit Cards are accepted online. You can pay in full by credit card or sign up for a MyPaymentPlan through MyAims. The links can be found on the "My Financials" tab within the MyAims site. Please note: Partial payments made thru the Aims CC Business Center does not place you on a payment plan. Please ensure you bring a picture id and your Aims ID# with you when making a payment in person. MyPaymentPlan payments are deducted automatically from your credit card/checking acct/savings acct by NBS (payments for MyPaymentPlan will not be accepted at the college in person)

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What does 3rd party mean?

3rd party means that a company, business, federal, state or county entity is requesting Aims Community College to invoice them for a students tuition/fees and/or books.

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How can I contact the Cashiers office?

The Cashiers Office can be contacted by phone, mail, fax or email. Please refer to our website or current schedule publication for the current contact information. Our general email address for all 3rd party client questions in reference to your client account is aims3rdptystudent@aims.edu. During peak volume times, it is suggested to contact us in person in order for you to complete your business

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How can a Client/Company submit 3rd party authorization paperwork?

Clients/Companies can submit 3rd party authorization paperwork by mail, fax, email or send with the student you are requesting us to invoice you for.

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Will the student be dropped from all classes if covered by a 3rd party?

No, if the 3rd party authorization is submitted within our deadlines. As soon as the 3rd party authorization is submitted, our staff flags the students account so the system will not drop them from their classes. Aims Community College has to have the authorization in order to flag the student. Otherwise the student is responsible for the required 25% down payment to prevent them from being dropped.

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What is a 3rd party authorization?

It is a document that states the following
  • Students name, Aims ID#
  • Semester to be covered
  • What is the company requesting to be invoiced for: such as Tuition and/or fees, books
  • Any special conditions: such as maximum amount to be billed, only certain tuition classification rates, specific classes, etc.
  • Billing address for invoicing
  • Contact information with company or entity


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Does the Bookstore require a separate authorization for books?

Yes in a matter of speaking. An authorization can have tuition and books listed on the one but the bookstore needs to be sent a copy of it by the client. We recommend sending one to the Cashierís office and send a copy to the bookstore. Please contact the bookstore for further information on the proper procedures for that office.

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When the is Company/entity sent an invoice?

Generally the Company/entity will see an invoice mailed to them 30 days after the add/drop deadline for that semester for tuition and/or fees. After tuition invoices are mailed, the Accounts Receivable office will process invoices for book charges and mail those invoices out. Generally all billing to entities is complete shortly after mid term of that semester.

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What documentation is sent with the invoice to the entity?

The company/entity can expect to receive two copies of the invoice and copies of all authorizations that Aims Community College received. We attach the copies of the authorizations so that the company can confirm that they had authorized those charges to be billed to the entity from Aims Community College. The book charges invoice will include the actual receipt from the bookstore showing what, when and total charged by that student along with a copy of the authorization

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When is the 3rd party authorization applied to the studentís account so they are not accountable for the bill for their tuition?

Right after the add/drop period ends, the Accounts Receivable office starts processing the 3rd party authorizations. Within the 30 days after the add/drop period ends, we process that authorization for that student, our system posts a payment to the student account paying them an amount equal to the authorization and at the same time puts a charge on the clients/entities account equal to the authorization. The student account is paid and the company/entity is now responsible for those charges. An invoice is then sent to the company/entity.

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We have a question on the invoice, who do we contact?

For questions on your invoice, you are welcome to contact the Accounts Receivable office by phone 970-339-6349 or by email aims3rdptystudent@aims.edu.

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Can the company/entity cancel an authorization once itís submitted to Aims Community College?

Yes, please contact our office by phone 970-339-6349 or by email aims3rdptystudent@aims.edu. If we havenít invoiced your company yet, we can certainly cancel that authorization so that the studentsí charges are not invoiced to you. If we have already invoiced your company/entity, we can still cancel the authorization and the students account will be adjusted appropriately. The student will then be billed for their tuition charges according to Aims Community College billing processes.

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Can the company/entity change the authorization after being submitted to Aims Community College?

Yes, please submit the revised authorization to Aims Community College as soon as possible. We will void the previous authorization and process the revised authorizations per 3rd party billing procedures.

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Can we pay by credit card over the phone?

Yes, you are welcome to call 970-6349 in order to pay your invoice by credit card. Please identify that you are a 3rd party entity requesting to pay for your invoice by credit card. Please give the staff member the name of your company/entity, the Aims account number of the entity and the invoice number off the invoice. Our staff will then pull your invoice from our files and then proceed to take your payment. We can mail the company a copy of the receipt if you wish.

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Can we mail in our payment for the invoice?

Yes, please include a copy of the invoice and the company check payable to Aims Community College. We also recommend that on the check stub or in the memo area of the check, please note the invoice number you are paying. This will help Aims Community College process your payment quickly and properly.

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Does Aims Community College accept EFT, ACH or wire transfers?

Currently this is not available. You are welcome to contact our office for further information on other methods of payment.

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What are the deadlines for submitting 3rd party authorizations to the college?

There are a few deadlines. The first deadline is approx. 1 week prior to the beginning of the semester. Itís referred to as the first payment deadline for all students. After that date, 3rd party paperwork is due same day as registration or the student will be dropped from all their classes. You may fax the authorization to the Accounts Receivable office by 5pm that day in order to meet these deadlines. The fax number is 970-506-6952. Paperwork needs to be submitted within our business hours in order to meet our deadlines.

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