Cashier's Office

HOURS

Aug 17 - Aug 30, 2014
DayTime
Sun: Closed
Mon: 8:00 am - 6:00 pm
Tue: 8:00 am - 5:00 pm
Wed: 8:00 am - 5:00 pm
Thu: 8:00 am - 5:00 pm
Fri: 8:00 am - 3:00 pm
Sat: Closed
Upcoming Hours

CONTACT
Cashier's Office
College Center, 1st Floor
PO Box 69
Greeley, CO 80632

phone: (970) 339-6349
fax: (970) 506-6952
cashier@aims.edu

LOCATIONS
Greeley
Loveland
Fort Lupton

 

FAQs

Frequently Asked Questions for: Cashiers Office - 3rd Party Student

  1. What are the hours of operation for the Cashiers Office?
  2. Where are the Cashier Officeís located?
  3. How can I contact the Cashiers office?
  4. Will the student be dropped from all classes if covered by a 3rd party?
  5. What is a 3rd party authorization?
  6. Does the Bookstore require a separate authorization for books?
  7. When is the 3rd party authorization applied to the studentís account so they are not accountable for the bill for their tuition?
  8. How can a Student submit 3rd party authorization paperwork?
  9. What are the deadlines for submitting 3rd party authorizations to the college?
  10. If we have a question about your student account or 3rd party authorization?
  11. Can the organization/entity change the authorization after it is submitted to Aims Community College?
  12. If I drop a class will my 3rd party be billed for that class?
  13. If I withdraw from a course, will my 3rd party be billed for that class?
  14. I have Financial Aid awards and 3rd Party, which will post first to my account?
  15. I added a class after submitting my 3rd party authorization, so do I need to do anything?

What are the hours of operation for the Cashiers Office?

Please check our current hours web page for hours of operation.

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Where are the Cashier Officeís located?

Each campus has a Cashiers Office for your convenience.

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How can I contact the Cashiers office?

The Cashiers Office can be contacted by phone, mail or email. Please refer to the Cashiers Office website at for the current contact information. Our general email address for all student questions in reference to your student tuition account is cashier@aims.edu. During peak volume times, it is suggested to contact us in person in order for you to complete your business.

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Will the student be dropped from all classes if covered by a 3rd party?

No, if the 3rd party authorization is submitted within our deadlines. As soon as the 3rd party authorization is submitted, our staff flags the students account so the system will not drop them from their classes. Aims Community College has to have the authorization in order to flag the student. Otherwise the student is responsible for the required 25% down payment to prevent them from being dropped.

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What is a 3rd party authorization?

It is a document that states the following
  • Students name, Aims ID#
  • Semester to be covered
  • What is the company requesting to be invoiced for: such as Tuition and/or fees, books
  • Any special conditions: such as maximum amount to be billed, only certain tuition classification rates, specific classes, etc.
  • Billing address for invoicing
  • Contact information with company or entity


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Does the Bookstore require a separate authorization for books?

Yes in a matter of speaking. An authorization can have tuition and books listed on the one but the bookstore needs to be sent a copy of it by the client. We recommend sending one to the Cashierís office and send a copy to the bookstore. Please contact the bookstore for further information on the proper procedures for that office.

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When is the 3rd party authorization applied to the studentís account so they are not accountable for the bill for their tuition?

Right after the add/drop period ends, the Accounts Receivable office starts processing the 3rd party authorizations. Within the 30 days after the add/drop period ends, we process that authorization for that student, our system posts a payment to the student account paying them an amount equal to the authorization and at the same time puts a charge on the clients/entities account equal to the authorization. The student account is paid and the company/entity is now responsible for those charges. An invoice is then sent to the company/entity.

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How can a Student submit 3rd party authorization paperwork?

Students can submit 3rd party authorization paperwork by mail, fax, email or in person. It is the studentsí responsibility to ensure the Cashiers office receives the 3rd party authorization according to the deadlines to prevent being dropped from their classes or delay billing to the sponsor.

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What are the deadlines for submitting 3rd party authorizations to the college?

There are a few deadlines. The first deadline is approx. 1 week prior to the beginning of the semester. Itís referred to as the first payment deadline for all students. After that date, 3rd party paperwork is due same day as registration or the student will be dropped from all their classes. You may fax the authorization to the Accounts Receivable office by 5pm that day in order to meet these deadlines. The fax number is 970-506-6952. Paperwork needs to be submitted within our business hours in order to meet our deadlines.

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If we have a question about your student account or 3rd party authorization?

For questions on your student account, you are welcome to contact the Accounts Receivable office by phone 970-339-6349 or by email cashier@aims.edu.

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Can the organization/entity change the authorization after it is submitted to Aims Community College?

Yes. Please submit the revised authorization to Aims Community College as soon as possible. We will void the previous authorization and process the revised authorization(X) per 3rd party billing procedures.

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If I drop a class will my 3rd party be billed for that class?

No, we will not bill or invoice your 3rd party if you DROP a class.

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If I withdraw from a course, will my 3rd party be billed for that class?

Depending on your 3rd party paperwork, the 3rd party may or may not be billed. If the paperwork or the agreement with the agency states they will not pay for withdrawals then the 3rd party will not be billed and you the student are responsible for the tuition and fees for that course. Please check with your 3rd party sponsor for additional information on this.

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I have Financial Aid awards and 3rd Party, which will post first to my account?

Generally Financial Aid disbursements are applied to studentsí account first which will pay all unpaid balances. The student will receive a refund of all funds left after tuition/fees are paid from the Financial Aid disbursement. 3rd party payments are posted within 30 days after the add/drop deadline. If the student has any balance, the 3rd party payment will pay that balance and any remaining funds will be refunded. 3rd party payments will not be posted before the add/drop deadline under any circumstances.

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I added a class after submitting my 3rd party authorization, so do I need to do anything?

Yes, if your authorization is paying based on courses or total cost of courses. Most authorizations list what courses they are to be billed for or a total maximum amount to be billed. If you add a course and its not listed on the authorization, we will not bill the 3rd party for that course until a new authorization is submitted which includes that additional course. It is the studentís responsibility to contact the 3rd party sponsor to receive an updated authorization and submit to the Cashierís office.

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