Dear Aims Students,
This week you started remote coursework. We are proud of you for your courage in stepping into what feels like unfamiliar territory. We've heard from many of you that remote coursework is a shift and comes with its own distinct learning curve. We've also heard that, for many of you, remote learning is easier than you expected. The validity of each of your unique experiences can't be underscored enough. We encourage you to accept your experience for what it is and know that we are here to support you when you need it.
In an effort to help provide clarity during this challenging time, Aims Community College has adjusted some of our normal practices. Please take some time to read the information below and contact us if you have questions about how these changes impact you individually.
Incomplete grades offer you the opportunity to extend the time to complete course work for up to one year without having to re-register for the course. If you have already begun participating in a course, you may be assigned a temporary grade of Incomplete if the course cannot continue in a remote learning environment. Additionally, receiving an Incomplete grade in an individual course will not impact your financial aid. Faculty, however, must receive your coursework in time to calculate a grade and submit a grade change by the grading deadline of the Spring 2021 semester. If faculty do not receive your coursework by the determined deadline, the incomplete grade will be converted to a failing grade.
Please note: Incompletes can be requested by students until Friday, April 24th, 5:00 pm via a web-based form that is being developed. The process and form are being reworked to fit a remote work environment and will be available soon.
To support your educational goals and outcomes, the withdrawal deadline for all courses ending after March 31, 2020 has been extended to the last day of each of your courses. Withdrawing from a course will generate a final grade of "W" on your academic transcript and does not impact your grade point average (GPA). All tuition and fee obligations still apply; a withdrawal does not qualify for a tuition refund. Withdrawing from an individual class will allow students to keep their financial aid.
If you do not withdraw by the withdrawal deadline, the instructor will assign the final grade earned. If you qualify, the instructor may (at their discretion) assign an "Incomplete" as a final grade status.
Dropping a class must be done by the course Drop Deadline (within the first 15% of the course). Classes dropped by the drop deadline will result in a refund of course charges. Additionally, classes that are dropped will result in a student's financial aid being adjusted to the number of credits for which they are currently enrolled, with additional potential impact to third party billing entities (Veterans Affairs, employers, etc.).
Talk with Your Academic Advisor and/or Financial Aid. Students are strongly encouraged to talk with their Academic Advisor and/or Financial Aid before withdrawing, dropping, or taking an incomplete in a course(s). Your academic success is extremely important to us. We want you to achieve your goals even in the face of the present challenges. Please be in touch with your Academic Advisor and/or Financial Aid before making final decisions.
Aims Course Cancellation
In accordance with Aims Community College 2019-2020 Catalog, class cancellations will result in a refund for the canceled class. Classes that are canceled will result in financial aid being adjusted to the number of credits in which you are currently enrolled. Additionally, course cancellation will result in refunds to third party billing entities and possible Veterans Affairs student debt.
Tuition payment dates have been updated to provide support during this challenging time. Visit the tuition payment deadline webpage for up-to-date information regarding payment deadlines.
Registration Holds and Fees Suspended
If you still owe tuition for Spring Semester 2020 and have a Cashier's Office hold on your account, Aims Community College will remove the Cashier's Office hold and allow you to register for summer and fall semester. Additionally, Aims will not assess the 1.75% service fee or financial holds on past due amounts until the beginning of Fall 2020 semester. However, you are expected to pay your past tuition in full before the start of the next semester for which you are enrolled. If you have an outstanding balance due to financial aid repayment, you are ineligible to have holds or fees suspended. Visit the tuition payment deadline webpage for up-to-date information.
Tuition Appeal Process
If you have withdrawn from a course(s) from the College due to extenuating circumstances, including impacts of COVID-19, you may file a Tuition Adjustment Appeal. Tuition Adjustment Appeals must be submitted within one year from the end of the semester being requested, and the student needs to supply documentation to support extenuating circumstances.
Students who receive financial aid and have withdrawn from all classes, and are approved a tuition appeal, will keep their financial aid. If you received funding from an outside agency, the amount paid by the agency for the course appealed will be returned to the agency (i.e., workforce employment office, an employer, or a school district).
Our collective transition to remote teaching, serving, and learning has required determination and flexibility. Moving forward, rest assured in knowing the College's faculty, staff, and administration are all working toward the goal of ensuring your academic and personal success.
Dr. Sarah Wyscaver
Vice President, Student Engagement, Inclusion & Success