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Cashier's Office

General FAQ

This page provides answers to common questions students, parents and third parties might have about payment for education at Aims. Click on any of the other links below to view questions and answers related to those payment topics. 

The Cashier’s Office hours are always updated in the sidebar on this page.

Cashier’s Offices are located on the Greeley, Loveland and Fort Lupton campuses.

The Cashiers Office can be contacted by phone, mail or email or in person and current contact information is always updated in the sidebar on this page.

Our current tuition and fees rates can be found on the Tuition & Fees page. Your tuition rate is based on your residency status which is determined by where you are currently living and the length of time at the residence. If you have questions on which rate you qualify for, you will need to contact the  Records Office for further assistance.

In-District tuition rate applies to those who reside in the Aims tax district, except for some outlying areas, and have lived in the state of Colorado for 12 months as of the beginning of the term. Please contact the Registration and Records Office for further assistance. Students under age 22 (unemancipated minors) are eligible for in-state tuition if a parent or court-appointed legal guardian has been domiciled in Colorado for a minimum of one year.

In-State tuition rate applies to those who reside in the State of Colorado, excluding those who qualify for the In-District tuition rate and have lived in the state of Colorado for 12 months as of the beginning of the term. Please contact the Registration and Records Office for further assistance. Students under age 22 (unemancipated minors) are eligible for in-state tuition if a parent or court-appointed legal guardian has been domiciled in Colorado for a minimum of one year.

Differential Tuition rate is charged for classes that are technology-intensive courses such as Automotive, Radiologic Technology, Fire Science, Communication Media, Surgical Technology, Sterile Technology,  Aviation, and Practical Nursing & Associate Degree in Nursing Program.  A full list of all courses that are differential can be found on the Tuition & Fee webpage

View our catalog for course descriptions. It is indicated in the course descriptions if the course will be charged differential tuition rates. Then visit the Tuition & Fees page for the rate that course will be charged based on your residency.  

If you believe you are being charged the incorrect tuition rate, please contact the Registration and Records Office to inquire about your tuition classification. Registration/Petitions for tuition classification changes of any kind need to be submitted along with supporting documentation in time to be processed prior to registering or the beginning of the semester.

Yes, there are payment plans available each semester that students can sign up for with MyPaymentPlan through your myAims portal. 

You need to complete the procedure for correctly dropping a course either online or in person within the drop period or 15% of the class meetings. Drop requests cannot be accepted over the phone. Instructors also can not drop you from the course. Students should not expect instructors to drop the students from non-attendance, students are responsible to drop courses by the deadlines to avoid being charged. 

To receive a refund, you need to ensure you drop the course within the drop deadline which can be found online when you "View your bill" located in the Paying for College link in Myaims.  If you drop the class after the drop deadline, this is considered a withdrawal and the student is held liable for the full cost of the course (no refund). If you received financial aid funds (grants, scholarships and/or loans), you may owe funds back to the college if you drop, stop attending or withdraw from courses.

All Cashier’s Office locations accept cash, one-party checks, Visa, Mastercard, Discover, and American Express with proper identification. Credit/debit cards are accepted online. You can pay in full by credit card or sign up for a MyPaymentPlan through MyAims. Click on the "Paying for College" link on your student myaims webpage. 

Please note that making partial payments through the Aims CC Business Center does not place you on a payment plan. Please ensure you bring a picture id and/or your Aims ID# with you when making a payment in person. MyPaymentPlan payments are deducted automatically from your credit card/checking acct/savings acct by NBS (payments for MyPaymentPlan will not be accepted at the college in person).
 

Yes, payments can be mailed to our office with the following address: 

Aims Community College 
Attn: Cashiers Office 
P.O. Box 69 
Greeley, CO 80632 

The check must:

  • Be received by our office by the deadlines, not postmarked
  • Have current address on the top left corner of check (temporary checks not accepted)
  • Have the current phone number of the account holder on the check
  • Have student ID# indicated in the memo area

Please allow enough time when mailing the payments in order to meet our payment deadlines.

Please DO NOT send credit card information through the mail, this is for your protection and we will not accept it. 

If you are on a MypaymentPlan, NBS will automatically draft the monthly payments on the 5th or 20th of each month from your banking institution. Any payments or financial aid posted to your student account within 5 business days of the expected payment draft, will not affect or eliminate that draft. If your payment draft is returned for non-sufficient funds, you will be charged $30.00 by NBS.

Payments by credit card can be accepted by phone by calling 970-339-6349.  However, during peak times (two weeks prior to the beginning of the semester through the full-term drop deadline), it is suggested to make payments in person or online, due to the large volume of calls and students needing assistance. Please do not leave a message with your payment information. It can take our office 24-72 business hours to return phone calls depending on the time of the semester.

Credit/debit cards are accepted online thru Make a Payment link in MyAims. Please login to the Myaims student portal and click on the "Paying for College" link  Payment link can be found there. 

Parents can pay for your classes by mailing in a check with your Aims student ID number indicated in the memo area of the check and/or with the bottom portion of your bill. Parents or are welcome to come in person or call any Cashier’s Office to make a payment. Due to FERPA privacy regulations, we cannot release any information other than the balance of your account to your parent and/or any other person unless you completed, signed and submitted a Student Consent to Release Confidential Information Form to the Registration and Records Office indicating certain information we can release to the person(s) you indicated on the form.

If you wish for the parent to be able to pay online with credit/debit card, you must complete the Guest portal setup to grant access to the payment links. visit our website for more details. 

 

Anyone can pay for your tuition bill. All tuition bills are sent to the address of the student so if someone else is paying your tuition bill, it is your responsibility to get that information to the person responsible. Due to FERPA privacy regulations, we cannot release any information of your account to your parent and/or any other person unless you completed, signed and submitted a Release of Confidential Information form to the Registration and Records Office indicating certain information we can release to the person(s) you indicated on the form.

No, any school mailings are sent to the student’s mailing address on file with Aims. Currently, students will only receive a paper bill at the point of registration if done in person, printed from the website or if the student has a remaining balance after the semester ends. During the semester, students will receive e-bill notices via their Aims and personal email address that is on record with Registration and Records. Your tuition rates are based on your residency and the address where all school mailings are sent.

Your class schedule and current bill are available on the Aims website. A class schedule can also be acquired by going in person to the Registration and Records Office.

If you have a “Tuition and Fee” hold on your student account and you have paid your account in full, you can contact the Cashier’s Office by email, phone or in-person to inquire about the hold. If you pay your balance in full on the website by credit card, generally all “Tuition and Fee” holds that pertain to that balance will be released in 24-48 business hours. If your account was assigned to our collection agency, PFC, and you paid in full with PFC it can take up to 45 days for all holds to be released. If you need the holds cleared sooner, please contact the Cashier’s Office for assistance.

No, you will not be able to register for classes or visit with an advisor. If you have a “Tuition and Fee” hold and you have an outstanding tuition balance, you will not be able to register for classes or get your grades or transcripts until the outstanding balance is paid in full.

If you have a “Tuition and Fee” hold and you have an outstanding tuition balance, you will not be able to register for classes,  order transcripts/diploma/certificate  until the outstanding balance is paid in full.

 

Students needing to order transcripts, diploma, certificate for specific reasons but are unable to complete ordering online due to financial holds, as stated in HB 22-1049, can complete the Transcript/Diploma Hold Waiver Request form.  Requests are reviewed weekly. If approved, holds will be lifted for a short period of time to allow students to complete the ordering process.  Holds will be reinstated after the time window has expired.  Students will still be held fully responsible for all outstanding debts and registration holds will remain in place until all outstanding debt is paid per the posted deadlines and policies. 

If you “Drop” a class, then your student tuition account will be credited the tuition and fees equal to the cost of the class and the class will be removed from our transcripts. If you “withdraw” from a class, then you receive a “W” as a grade on your transcript for the class and you are held liable for the tuition and fees for that class. Please refer to our current catalog or schedule publication for further information on “dropping” or “withdrawing” from courses. If you received financial aid funds (grants, scholarships and/or loans), you may owe funds back to the college if you drop, stop attending or withdraw from courses.

No. If you withdraw from a course you will still be liable for the Tuition and Fees. If you are on a payment plan, it will continue to draft monthly payments as scheduled. If you are receiving financial aid funds, this may impact your eligibility and repayment of funds may be required. Visit with the Financial Aid Office before withdrawing to see how you may be impacted financially.

For step-by-step instructions for tuition appeals, please go to the Tuition Appeals page.

The information on Aims Accreditation can be found in our current catalog or online on the Accreditation page. If you need further assistance finding the information, contact the Records department.

No, Aims Community College does not participate in the College Opportunity Fund (COF). 

Contact the Registration and Records Office or the Navigation Station for further information and procedures for updating your address. It is advisable to change your address information with the college as soon as you know your new address so that it doesn’t delay information getting to you in a timely manner.

Addresses can be updated online thru the Myaims student portal. 

Aims Community College participates in the Western Undergraduate Exchange Program (WUE) during the academic year. If you are eligible and approved for WUE tuition rates, you will pay reduced tuition rates equal to one and one-half times the normal In-State rates in place of the In-State rate. 

Per Colorado HB-22-1049, the college can lift financial holds on student accounts temporarily to allow current and former students to order transcripts, diploma's and certificates if the student can demonstrate specific reasons for needing the academic documents.  

The waiver request form can be found by clicking here

Examples of eligible reasons are as follows:

  • Transferring to another college or university
  • Applying for state, federal, or other financial aid
  • Other postsecondary opportunities
  • Job application
  • Military or National Guard