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Incomplete FAQ

This page provides answers to common questions students might have about incomplete grades at Aims. Click on the links below to view the questions and answers for other student enrollment and records-related topics.

You should contact your instructor to see if an Incomplete would be an option. A temporary grade of “incomplete” may be assigned if a student is progressing satisfactorily and due to extenuating circumstances, cannot complete the work of a course within the term. The desire to do additional coursework to raise a grade is not considered an extenuating circumstance. In the event that an incomplete grade is warranted, the instructor and student must complete an Incomplete Agreement, and the completed agreement will be kept on file in the academic division office.

The time period to complete the course is agreed upon between the instructor and student and a signed contract is put in place. Once the time period is has come, the instructor has to submit a Grade Change Request for the student, whether they completed the work or not, by the specific time-frame. If the instructor does not submit a grade change request after a maximum of one year, the student’s grade will be automatically converted to “failing” for the course. There are no opportunities for extending an incomplete grade beyond one year.

Do not register for the class again. If you register for the class again, you will have to pay for it twice.

Unfortunately, you will not be able to withdraw from this class. You cannot withdraw from a class after the withdrawal deadline. The instructor will need to complete a Grade Change Request for the grade earned in the course. If the instructor does not submit a Grade Change Request after the maximum of one year, the grade will be automatically converted to 'failing' for the course. 

Once you finish an Incomplete, your instructor will have to submit a Grade Change Request form for the Records office to process. This can take up to 48 hours to process during busy times. Once the new grade has been entered, the instructor and student will receive an email.