Cashier'sOffice

Sponsor (Third Party) Billing

Sponsor Billing (Third Party Billing) is when a private or governmental agency is paying for any portion of your tuition, fees or books AND they are requesting a bill from the College and/or the bookstore.

There is no standard contract. Some companies will write a letter stating what they are willing to pay. Others have a special form. Regardless of the format, however, all contracts and letters MUST include the following information in order to be processed:

• Student's name
• Student's Aims ID#
• Specific charges or classes the company is willing to pay
• Specific semester covered by the contract
• Name and signature of officer authorizing the contract
• Billing mailing and email address of the company/billing department
• Contact information for questions

Note: If your company is requesting an invoice for all bookstore purchases, please contact the bookstore directly to setup invoicing per their requirements. 

Student 3rd Party General Authorization Letter
High School Program - 3rd Party Tuition Authorization

*Important points to remember:

• Authorization letters are due by the first payment deadline of the semester or at time of registration.
• At the time the authorization is received, the student account will be flagged to prevent the classes from being dropped.
• Within 30-45 days after the drop deadline for the semester, the Cashier's office will process the authorization which will post a payment to the students account and charge the sponsor. An invoice will then be mailed to the sponsor requesting payment. 
• Students can expect a refund, if applicable, to be issued within 2-7 business days after the sponsor authorization form is processed. 
• Students will continue to receive regular billings after they initially register for the semester until the sponsor authorization is processed. If a student still receives a billing after midterm of the semester, the student should contact the Cashier's office to discuss the matter.

Email authorizations to: 3rdparty@aims.edu  (Preferred method)

Mail Authorizations to:

Aims Community College
Attn: Accounts Receivable/Cashier Office
P. O. 69
Greeley, CO 80632

Contact Us:

For questions regarding Sponsor (Third Party) Billing 

Tuition Authorizations:
Please call: (970) 339-6349 or Fax (970) 829-5304
or e-mail: 3rdparty@aims.edu

Bookstore Authorizations:
Please call: (970) 339-6576
or e-mail: aims3rdptybkstr@aims.edu