Student Financial Responsibilities Agreement
(“Student” or “You”), regarding our delivery of educational services for which you
agree to pay in the future in accordance with the terms and conditions set forth.
By registering for classes and allowing charges to be applied to your student account,
you will be bound by this Agreement.
- Use of Account – You authorize us to add to your account all tuition, fees, and other charges incurred
by you as a result of attending the College.
- Promise to pay – By registering for classes or authorizing charges to be added to
your account, you represent to us that you have the intention and ability to pay and
you promise to pay for all charges placed on your account as well as any service fees
or other fees that may be due. This includes subsequent registrations for this term
and any part of term within this term of registration. It also includes 100% of the
tuition and fees for all withdrawn courses, and any outstanding balances which may
be the result of an overpayment, repayment of financial aid funds or an error made
by the College.
- Student Account and Billing Statement – It is the student’s responsibility to view their bill online. Student Account activity
is available electronically via the student portal. In addition, the College may send
electronic billing statement notices to the student's College issued email address
on record. The College may also send paper billing statements to the student’s physical
address on record with the college of attendance. Failure by a student to view their
Student Account or receive any billing statement does not constitute valid grounds
for waiving late payment penalties, or registration, grade, diploma or transcript
- Minimum Payment – Billed tuition, fees, and other charges are due in full by the payment deadline
determined by the college. All payment deadlines are available online. Accounts not
paid in full by the college deadline will be placed on hold for future registration,
grades, diplomas, and transcripts. Additional service fee may apply.
- Types of Payments – The College is able to accept payment on your account by cash, check, money order,
and most major credit cards. Temporary counter checks are not accepted by the college.
Third party payer authorizations, awarded financial aid and Nelnet payment plans may
also be submitted as a form of payment. Payments are accepted in person, online thru
MyAims.edu or by mail at the cashier’s office of the College. Credit card payments
are accepted online through your student web portal. For more information on paying
online, contact the cashier’s office at the College. Students who have previously
provided a check that was dishonored by their financial institution (insufficient
funds check) may be required to pay in cash or with other certified funds. All outstanding
balances must be paid in full before any registration holds will be lifted
- Other Fees
- Returned Check Fee – Checks returned to the College will be processed by CrediCheck™. All NSF checks will
be assessed a $20.00 service fee plus 20% of the face value of the check OR an additional $20.00, whichever is greater. Pursuant to C.R.S. 13-21-109. Checks will not be accepted from students who have written or submitted two or more
returned checks to the College. All NSF checks must be paid thru CrediCheck™, no payments will be accepted by the
- Collection Agency Fees – Collection agency fees will be assessed on the unpaid balance of your account after
internal collection efforts have failed to induce you to pay your account. Your account
will be sent to a collection agency and may be reported to one or more credit bureau
reporting service(s). To the extent permitted by applicable law, you agree to pay
all costs, fees and disbursements, including collection fees and reasonable attorney’s
fees, incurred by the collections agency in legal proceedings to collect or enforce
- Under Eighteen-- If the student is under the age of 18 at the time of registration or incurring
a charge, the parent of the student will be held responsible for all balances owed
and be the party reported to the collection agency.
- Service fee -The College may assess a service fee of 1.75% on the unpaid portion of your past due
student account at least once per semester per the posted deadlines.
- Refunds – Refunds are processed and available to the student through current refund methods
offered in the best interest of the student that also meet State and Federal regulations.
Refund information can be located on the Aims website, Cashiers’ Office. Refunds
are available for distribution on the first day of classes and are issued on a regular
basis throughout each semester. Payments made to your account through the Office
of Financial Aid will be applied as mandated by the State, the Federal government
or the organization providing the funds. Any excess amount paid to your account through
the Office of Financial Aid will be automatically refunded to you, without a request
on your part. Refunds are issued to the student only, no refunds are issued to parents,
guardians or other responsible parties. Please note: Federal financial aid regulations
do not permit the College to automatically apply your upcoming financial aid refund
to a past due balance from a previous term. Students are required to pay for all past
due balances in full before any upcoming financial aid funds will be released. Registration
for any upcoming terms may also be cancelled.
- Hold on Services – The Colleges will not permit you to register for classes, release a diploma, or provide
a transcript, if you have an outstanding financial obligation to the College.
- Course drop and withdrawal – Students are responsible to drop from their course(s) by the posted deadlines in order
to not be charged for the course. Students are responsible for the full cost of the
course if the student withdraws after the drop deadline of the course or stops attending.
Students are not automatically dropped from the course for non-attendance and will
be held financially responsible for the course.
- Entire Balance Due – If you fail to make a required payment when due or break any other promise under
this Agreement or a separate payment Agreement, we can declare the entire balance
of your account due and payable at once without notice or demand.
- Removal from Classes – The College reserves the right to drop your enrollment in class for failure to abide
by this Agreement, complete one of the payment options or any other payment Agreement
you have entered into with the College. Enrollment may also be dropped for any future
term enrollment is any outstanding balance is owed to the college.
- Change of Terms – The College may change the terms of this Agreement at any time by providing reasonable
notification to your Aims.edu email account. It is your responsibility to ensure you
are aware of any changes, including changes to any and all tuition and fees. Changes
may apply to all outstanding unpaid indebtedness and to any future transactions on
- Assignment – The College may assign your account to a collection agency and any of our rights
under this Agreement without your consent. Students are notified via US Post Mail
and MyAims.edu student email account.
- Notices – All notices required to be given by the College in connection with your account
shall be deemed to have been delivered on the day when they are deposited in the United
States mail, properly addressed and with postage prepaid. Any notice by email is considered received when the email enters the information processing
system that the recipient has designated or uses for the purpose of receiving email.
Student account information is considered received when the information is posted
on the student portal.16. Communication
- Method of Communication: I understand and agree that the college uses e-mail as an official method of communication
with me, and that therefore I am responsible for reading the e-mails I receive from
Aims Community College on a timely basis.
- Contact: I authorize Aims Community College and its agents and contractors to contact me at
my current and any future cellular phone number(s), email address(es) or wireless
device(s) regarding my delinquent student account(s)/loan(s), any other debt I owe
to the college, or to receive general information from the college. I authorize Aims
Community College and its agents and contractors to use automated telephone dialing
equipment, artificial or pre- recorded voice or text messages, and personal calls
and emails, in their efforts to contact me. Furthermore, I understand that I may withdraw
my consent to call my cellular phone by submitting my request in writing to Accounts
Receivable/Cashier's office or in writing to the applicable contractor or agent contacting
me on behalf of Aims Community College
- Family Education Right To Privacy Act – Family Education Right To Privacy Act, 20 U.S.C. § 1232g (“FERPA”) applies to all
students, including under the age of 18 years old. Account information will only be
released to the student unless a ‘Release of Confidential Information” form has been
submitted to the college.
APPROVED AS REVISED: College Council
Date: August 22, 2016 ORIGINATED
Date: October 19, 2015