Student Financial Responsibilities Agreement
This Agreement is between Aims Community College (“Aims” or “College”) and you (“Student”
or “You”), regarding our delivery of educational services for which you agree to pay
in the future in accordance with the terms and conditions set forth.
By registering for classes and allowing charges to be applied to your student account,
you will be bound by this Agreement.
- Use of Account. You authorize us to add to your account all tuition, fees and other charges incurred
by you as a result of attending the College.
- Promise to pay. By registering for classes or authorizing charges to be added to your account, you
represent to us that you intend and are able to pay, and you promise to pay for all
charges placed on your account as well as any service fees or other fees that may
be due. This includes subsequent registrations for this term and any term part within
this term of registration. It also includes 100 percent of the tuition and fees for
all withdrawn courses and any outstanding balances which may be the result of an overpayment,
repayment of financial aid funds or an error made by the College.
- Student Account and Billing Statement. It is the student’s responsibility to view the bill online. Student account activity
is available electronically via the student portal. In addition, the College may send
electronic billing statement notices to the student's College-issued email address
on record. The College may also send paper billing statements to the student’s physical
address on record with the college of attendance. Failure by a student to view their
Student Account or receive any billing statement does not constitute valid grounds
for waiving late payment penalties, registration, grades, diploma or transcript holds.
- Minimum Payment. Billed tuition, fees and other charges are due in full by the payment deadline determined
by the College. All payment deadlines are available online. Accounts not paid in full
by the College deadline will be placed on hold for future registration, grades, diplomas
and transcripts. Additional service fees may apply.
- Types of Payments. The College is able to accept payment on your account by cash, check, money order
and most major credit cards. Temporary counter checks are not accepted by the college.
Third party payer authorizations, awarded financial aid and Nelnet payment plans may
also be submitted as a form of payment. Payments are accepted in person, online thru
MyAims.edu, or by mail at the cashier’s office of the College. Credit card payments
are accepted online through your student web portal. For more information on paying
online, contact the cashier’s office at the College. Students who have previously
provided a check that was dishonored by their financial institution (insufficient
funds check) may be required to pay in cash or with other certified funds. All outstanding
balances must be paid in full before any registration holds will be lifted.
- Other Fees.
- Collection Agency Fees – Collection agency fees will be assessed on the unpaid balance of your account after
internal collection efforts have failed to induce you to pay your account. Your account
will be sent to a collection agency and may be reported to one or more credit bureau
reporting service(s). To the extent permitted by applicable law, you agree to pay
all costs, fees and disbursements, including collection fees and reasonable attorney’s
fees incurred by the collection agency in legal proceedings to collect or enforce
- Under Eighteen-- If the student is younger than 18 at the time of registration or incurring a charge,
the parent of the student will be held responsible for all balances owed and be the
party reported to the collection agency.
- Returned Check Fee – Checks returned to the College will be processed by CrediCheck™. All NSF checks will
be assessed a $20 service fee, plus 20 percent of the face value of the check OR an additional $20, whichever is greater. Pursuant to C.R.S. 13-21-109. Checks will not be accepted from students who have written or submitted two or more
returned checks to the College. All NSF checks must be paid thru CrediCheck™; no payments will be accepted by the
- Service fee -The College may assess a service fee of 1.75 percent on the unpaid portion of your
past due student account at least once per semester per the posted deadlines.
- Refunds. Upon registering for classes, an Aims Campus card – Prepaid Discover Card – will be issued and mailed to all students 18 years and older. All refunds due to
you will be placed on that Prepaid Discover Card from that point forward. Refunds
are not issued via paper check unless student completes an “opt out” form with the
Cashier’s office. Payments made to your account through the Office of Financial Aid
will be applied as mandated by the state, the federal government or the organization
providing the funds. Any excess amount paid to your account through the Office of
Financial Aid will be automatically refunded to you without your request. Refunds
are issued to the student only. No refunds are issued to parents, guardians or other
responsible parties. Please note: Federal financial aid regulations do not permit
the College to automatically apply your upcoming financial aid refund to a past due
balance from a previous term. Students are required to pay for all past due balances
in full before any upcoming financial aid funds will be released. Registration for
any upcoming terms may also be cancelled.
- Hold on Services – The Colleges will not permit you to register for classes, release a diploma or provide
a transcript if you have an outstanding financial obligation to the College.
- Course drop and withdrawal – Students are responsible to drop from their course(s) by the posted deadlines in order
to not be charged for the course. Students are responsible for the full cost of the
course if the student withdraws after the drop deadline of the course or stops attending.
Students are not automatically dropped from the course for non-attendance and will
be held financially responsible for the course.
- Entire Balance Due – If you fail to make a required payment when due or break any other promise under
this Agreement or a separate payment Agreement, we can declare the entire balance
of your account due and payable at once without notice or demand
- Removal from Classes – The College reserves the right to drop your enrollment in class for failure to
abide by this Agreement, complete one of the payment options or any other payment
Agreement you have entered into with the College. Enrollment may also be dropped for
any future term enrollment is any outstanding balance is owed to the college.
- Change of Terms – The College may change the terms of this Agreement at any time by providing reasonable
notification to your Aims.edu email account. It is your responsibility to ensure you
are aware of any changes, including changes to any and all tuition and fees. Changes
may apply to all outstanding unpaid indebtedness and to any future transactions on
- Assignment – The College may assign your account to a collection agency and any of our rights
under this Agreement without your consent. Students are notified via U.S. Post Mail
and MyAims.edu student email account.
- Notices – All notices required to be given by the College in connection with your account
shall be deemed to have been delivered on the day when they are deposited in the United
States mail, properly addressed and with postage prepaid. Any notice by email is considered received when the email enters the information processing
system that the recipient has designated or uses for receiving email. Student account
information is considered received when the information is posted on the student portal.
- Method of Communication: I understand and agree that the college uses e-mail as an official method of communication
with me, and that therefore I am responsible for reading the e-mails I receive from
Aims Community College on a timely basis.
- Contact: I authorize Aims Community College and its agents and contractors to contact me at
my current and any future cellular phone number(s), email address(es) or wireless
device(s) regarding my delinquent student account(s)/loan(s), any other debt I owe
to the college, or to receive general information from the college. I authorize Aims
Community College and its agents and contractors to use automated telephone dialing
equipment, artificial or pre-recorded voice or text messages, and personal calls and
emails, in their efforts to contact me. Furthermore, I understand that I may withdraw
my consent to call my cellular phone by submitting my request in writing to Accounts
Receivable/Cashier's office or in writing to the applicable contractor or agent contacting
me on behalf of Aims Community College
- Family Education Right To Privacy Act – Family Education Right To Privacy Act, 20 U.S.C. § 1232g (“FERPA”) applies to all
students, including those younger than 18 years old. Account information will be released
only to the student unless a ‘Release of Confidential Information” form has been submitted
to the college.
APPROVED: Dr. Leah L. Bornstein
Aims Community College President
Date: Oct. 19, 2015
Revised: August 22, 2016
This document is part of the Aims' Policy and Procedure Manual.