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Community Standards and Student Conduct

Frequently Asked Questions for Student Conduct

  1. I received a notice letter from the Dean of Students. What do I need to do?
  2. I received an e-mail from the Dean of Students requesting a meeting. Do I have to go?
  3. What does it mean to be on “hold?”
  4. Will my transcript include anything about my discipline record?
  5. Will my conduct file be kept confidential?
  6. I disagree with the disciplinary decision. What can I do about it?
  7. Can I bring someone with me to a disciplinary meeting?
  8. What type of person can be an advisor for me at my disciplinary meeting?
  9. I have applied to another school. Do you send the school my discipline file?

I received a notice letter from the Dean of Students. What do I need to do?

A notice letter means the Dean of Students has received a report regarding an incident in which you are alleged (accused) to have been involved. Notice letters include a brief statement about the nature of the report, as well as a list of possible violations of the Student Code of Conduct. The purpose of the letter is to inform students that they need to make an appointment with the dean to discuss the incident. If you do not respond to a notice letter to schedule a meeting, a hold will be placed on your records.

I received an e-mail from the Dean of Students requesting a meeting. Do I have to go?

Yes. Students are expected to respond and follow through with all correspondence from the dean. Students who do not respond may face disciplinary action, which may include being placed on hold.

What does it mean to be on “hold?”

Students on hold cannot add classes, drop classes, register for next semester or receive transcripts from the college.

Will my transcript include anything about my discipline record?

Most disciplinary meetings or hearing decisions are not noted on transcripts. Disciplinary expulsion is permanently noted on the academic transcript and cannot be removed.

Will my conduct file be kept confidential?

Student disciplinary records will be maintained in keeping with the Federal Family Educational Rights and Privacy Act of 1974 (FERPA) and subsequent amendments and the guidelines for implementation. The record of disciplinary actions will be kept in the Dean of Students office. Disciplinary records are maintained for a period of six years from the date of the last disciplinary decision. All disciplinary records will be destroyed after this period. In cases of disciplinary expulsion, files are maintained permanently. Information regarding a student’s disciplinary record is available to persons or offices internal to the college which have a “demonstrated need to know.” Disclosure of disciplinary records to entities outside of the college generally requires a written release from the student.

I disagree with the disciplinary decision. What can I do about it?

You may appeal the decision.

Can I bring someone with me to a disciplinary meeting?

Yes. Students are permitted to bring one advisor to disciplinary meetings or hearings. They ares responsible for presenting their own cases. Therefore, an advisor may not speak for the student nor actively participate during the meeting or hearing.

What type of person can be an advisor for me at my disciplinary meeting?

Advisors may be faculty, staff, students or family members.

I have applied to another school. Do you send the school my discipline file?

No. The school may require you to sign a release form and bring it to our office for us to answer specific questions about your history at Aims. Each form is different, and the questions vary.