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How to Enroll in MFA as an Aims Student

Multi-Factor Authentication (MFA), also referred to as two-factor authentication (2FA), protects your account by ensuring that you're the only person who can access your account, even if someone knows your password. By requiring something you know—like your password—along with something you have—like a push verification on your mobile device or a code generated by a hardware token fob—MFA helps to safeguard your account and the college from cyber threats.

Starting on January 31, 2022, MFA will be required for all Aims students when Workday Student is live. After this date, anyone who is not enrolled will be prompted to complete the MFA setup during their next sign in.

No smartphone? No problem! We can provide you with a hardware token fob that you would use to generate and manually enter a passcode. Please complete this form to request a hardware token fob.

Video Instructions

This video demonstrates how Aims students can enroll in multi-factor authentication (MFA) before it is required beginning January 31, 2022. If you do not have a device compatible with the factor options shown in the video, please request a fob at no cost using the request form.

Steps

  1. Navigate to your myApps (Okta) dashboard by going to https://aims.okta.com/
  2. Click the app card “Enroll in multi-factor authentication."
    Enroll in multi-factor authentication image
  3. A new tab will open displaying the different factor options available for you to set up. We recommend Okta Verify if you already have a smartphone because of its ease of use and security. Click Setup on the option you prefer and then follow the on screen instructions.
    • Okta Verify (recommended) - Sends a push notification to your mobile smart device. You can also use the app to generate a 6-digit code that can be used to login if your device does not have an internet connection to receive push notifications.
    • Security Key or Biometric Authenticator - USB or bluetooth security key, or biometric authentication such as Touch ID or Windows Hello.
    • Voice Call Authentication - Makes a phone call to the provided phone number to provide a 6-digit code that is then used to login.
      set up multi-factor authentication
  4. For this example, we’ll demonstrate Okta Verify.
  5. Click Setup under Okta Verify.
  6. Choose your device type and download the mobile application.
  7. Click Next once you have downloaded the app, and a QR code will be displayed on the screen.
    QR code example
  8. Open the Okta Verify mobile app on your phone, and click the + button at the top right corner.
  9. Choose Organization for the account type.
  10. Press Scan QR Code and scan the displayed QR code with your device.
  11. If the scan was successful, you should see a green check mark next to Okta Verify on your computer, and a similar green check mark on your mobile device.
    green check mark example
  12. Click Finish
  13. You are now enrolled in multi-factor authentication, and will begin being prompted to use multi-factor when you login to Okta/myApps.
     

Issues enrolling in MFA?

Please contact okta@aims.edu