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Registration and Records

Register, Add, Drop & Withdraw

You must register every semester and can add, drop or withdraw from classes online through your student Workday account. We recommend that you register for courses as early as possible before the semester starts so that you can get the best selection of courses and double check that your student information is correct. If you have to change your schedule, be sure to pay attention to the official deadlines for each course.

Immediately upon registration, please contact the Cashier's Office to coordinate payment for your bill. On your bill, you can also double check your residency status for the current or future term. Please reach out to Records@aims.edu with any questions regarding registration and/or residency.

Register, Add, Drop FAQ

How to Register, Drop or Withdraw Online

 You can register for, drop or withdraw from most courses online through your student Workday account.

Please follow the directions located on our Workday Student Resources page. 

*Note that you will not be able to register for any course online after the add deadline.
- If you wish to add a course past the add deadline, please use the Course Late Add form.
- If you had an extenuating circumstance that prevented you from either dropping or withdrawing from your course by the deadline, you may request a change via the following method: 

  1. Log into your student Workday account
  2. Use the "Create Request" function
  3. Submit a "STUDENT REGISTRATION: Administrative Registration Change Petition"


**If you are no longer an active student and would like to petition for a dropped or withdrawn course, please email Records@aims.edu for assistance. 

The deadline to register for a class is usually the point that marks seven percent of course completion. For full-term Fall and Spring courses, this is five days into the semester. For Summer, it is three days into the semester, but shorter courses and late-starting courses have their own deadlines. Please be sure to read the course description in the Searchable Class Schedule for registration deadlines, prerequisites or other restrictions. After the Add Deadline has passed, adding or registering may be done on an exception basis only.

This may be requested by completing a Course Late Add Request form. This form requires that the student be attending the course prior to the drop deadline for the course in question, have the instructor's signature and the department signature as well. If you have questions about adding a course past the Add Deadline, please contact Records@aims.edu. 

The deadline to drop a full-term course with a refund is the point that marks 15 percent of a course's completion. The deadline to withdraw from a full-term course (with no refund) is the point marking 75 percent of a course's completion. Shorter courses have earlier deadlines than courses in the full part of term. After you register for classes, be sure to check your drop and withdraw deadlines in Workday.

Please do not assume you will be automatically withdrawn from a class by not attending. If you stop attending without dropping or withdrawing by the published deadline, you may receive a failing grade and may still be responsible for paying for the course.

If you need assistance with dropping or withdrawing from a course, please contact the Records and Registration Office at 970-339-6404 or at Records@aims.edu.

If you had an extenuating circumstance that prevented you from either dropping or withdrawing from your course by the deadline, you may request a change via the following method: 

  1. Log into your student Workday account
  2. Use the "Create Request" function
  3. Submit a "STUDENT REGISTRATION: Administrative Registration Change Petition"


**If you are no longer an active student, please email Records@aims.edu for assistance. 

***Please note that Aims Community College has the right to cancel course offerings when enrollment is too low to make a course educationally sound and economically efficient. Tuition refunds will be issued for class cancellations.
 

To receive an 'Audit' grade, the student must follow these steps:

  1. Register for the course that you wish to audit, then
  2. Search "Create Request", then
  3. Choose 'STUDENT COURSE REGISTRATION: Request to Audit a Course', then
  4. Submit that framework 
  5. Once submitted, someone from the Registration and Records team will respond to your request. 

Additional Information:

  • Students who audit a class must pay the regular tuition and fees for the class. 
  • Courses for which the "AU" grade is assigned will not count toward any certificate or degree program. 
  • The AU grade cannot be used to satisfy the following: 
    • a course prerequisite
    • in-residence requirements for graduation
    • financial aid benefits or veteran’s benefits 
  • To receive credit for a course that was originally audited, the student must retake the course in a subsequent semester and satisfactorily complete the course.

If you have any questions, please contact Records@aims.edu.

  • Voter Registration

    In accordance with Colorado law HB 13-1147, you may now register to vote at the same time you register for classes at Aims Community College.

    Register to Vote

Refund Eligibility

  • Registration day through 15 percent of course: 100 percent refund.
  • Canceled classes: refund will be available after the refund period.
  • A drop request (Administrative Registration Change Petition) can be initiated online through Workday or,  in cases of emergency, by email to the Registration and Records Office (Records@aims.edu).
  • The date the request is received by the Registration and Records Office will be used by the Cashier's Office/Financial Aid Office in determining eligibility for the refund.
  • The refund will be returned to the appropriate scholarship or grant fund or applied to the student's note in the loan fund.

**Non-Credit Classes: refunds will be granted only for classes which are dropped prior to the first class meeting.**

  • After 15 percent of course: no refund.
  • No tuition adjustments are made for a reduction in credits for any class withdrawn after the drop deadline for that course (the date marking 15 percent of the course).
  • If the student withdraws from a course prior to having paid for the course, the student is still liable for all tuition and fee charges.
  • Under extenuating circumstances, the college may grant refunds for tuition and special course fees to students who withdraw from college or make a reduction in credit hours after 15 percent of the course. Please visit the Cashier’s Office page for more information and to obtain a Tuition Appeal Form.

Even if classes are not attended, the student must still officially drop or withdraw by the specified deadline to avoid charges or failing grades or both.

To view your specific course drop/withdrawal deadlines:

  1. Login to Workday
  2. Click on your “Academics” tab
  3. Click on "Drop and Withdraw Deadlines"