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Registration and Records

Forms

Many Registration & Records-based forms are now available in Workday! 

If you are completing a physical form, please submit the finalized document to the Registration & Records Office by visiting any Aims campus, mailing us, or submitting via email to Records@aims.edu. Please note: all emailed forms must be sent from the student's Aims email address (@aims.edu) in order to be processed.  

General Forms

  • Administrative Registration Change Petition (Late Drop or Withdraw)

    The Administrative Registration Change Petition (ARCP) is for students who have a documentable extenuating circumstance that kept them from complying with the drop or withdraw deadlines during a term and wish to change their registration to either a drop or a withdraw. This request requires documentation supporting the extenuating circumstance that the student claims. ARCP forms submitted without supporting documentation will be automatically denied.

  • Request to Late Add a Course

    If you are attempting to add a course to your registration but the deadline to do so has passed, you may fill out the Course Late Add form to request to be added into that class(es).

    Note: In order to be late added into a course, you must have been attending on or prior to the drop deadline for the course in question.

  • Change Your Contact Information

    If you would like to update personal information (legal name, preferred name, address, or other contact info), you may do so through your Workday account. Check under the "Personal Information" section of your home page.

    If you need assistance with this process or you are no longer an active student, please reach out to records@aims.edu for assistance.

  • Change Your Program of Study

    If you would like to update or change your program of study or update your current catalog, you may complete a "create request" in Workday titled "STUDENT PROGRAM OF STUDY: POS Update Request".

    *Note: For questions regarding major selection, please contact your Pathway Advisor at askanadvisor@aims.edu or by calling (970) 339-6443.

  • Students Under the Age of 18

    If you are a student under the age of 18, you must complete the Parent/Legal Guardian Statement for Student Under the Age of 18 form.

    *Note: This form requires the signature of your parent or legal guardian in order to be approved.

  • Applying for Graduation

    All degrees and/or certificates must be declared before applying for graduation. A Graduation Application must be submitted for the degree and/or certificate that you plan to complete that term - otherwise, you cannot potentially be awarded the program. No programs will be retroactively awarded.

    Make sure you submit a Graduation Application, even if you are not planning to attend the Commencement Ceremony, as that is the only way to have your program awarded.

  • Need a Fresh Start?

    Students who have experienced poor academic performance and who have been absent from Aims for a period of two calendar years or longer, may be entitled to a Fresh Start.

    Under this policy, all of a student’s previous grades will be eliminated from the cumulative grade point average calculation. Fresh Start only applies to courses taken at Aims and may only be applied one time. The Fresh Start Program cannot be revoked.

Residency Forms

  • Resolve "Student Action Required" Residency Status

    If your residency status is currently listed as “Student Action Required,” it means that your residency could not be determined from the information listed on your most recent Application for Admission. To remedy that, you will need to submit additional information.

    *Note: If you fail to provide this information prior to the deadline, your "Student Action Required" residency status will be automatically changed to "Out-of-State" and you will be responsible for charges assed at that rate.

  • Request In-State Residency

    If you are classified as Out-of-State for tuition classification purposes and believe you qualify for In-State tuition, complete the Petition for In-State Tuition Classification and include supporting documentation as directed. This form is not available in Workday.

    If you have any questions, please contact Records@aims.edu.

  • Request In-District Residency

    If your residency is currently listed as In-State for tuition classification purposes and believe you qualify for In-District classification, you may request a change by completing a "create request" in Workday titled "STUDENT RESIDENCY: Request for In-District Tuition Classification request "by the deadline of the semester in which you intend to register for classes.

  • COF Affidavit

    If you are a student with undocumented or DACA Citizenship Status and you wish to petition for ASSET tuition rates and classification status, you will need to submit the COF Affidavit along with the "ASSET In-State Exception Request" for consideration. ASSET qualification also requires proof of high school graduation.

    Please reach out to Records@aims.edu if you have any questions about your ASSET status.

  • Request for W.U.E. Residency

    If your residency is currently listed as Out-of-State or "Student Action Required" and you are a resident of one of 16 specific states/regions in the western United States, you are eligible to apply to participate in the Western Undergraduate Exchange (WUE) program. WUE students pay reduced tuition rates that are equal to one and one-half times the normal in-state rates instead of the out-of-state rates.

    W.U.E. states are currently Alaska, Arizona, California, Colorado, Commonwealth of the Northern Mariana Islands, Guam, Hawaii, Idaho, Montana, Nevada, New Mexico, North Dakota, Oregon, South Dakota, Utah, Washington, and Wyoming. 

  • Active Duty In-State Exception Request Form

    A military member who is on active duty with a permanent change of station (PCS) or is on temporary duty (TDY) in Colorado on the first day of the first class that the student is registered for in an applicable term may be eligible for In-State tuition.

  • Colorado National Guard In-State Exception Form

    If you are a member of the Colorado National Guard (or if you are a dependent of a Colorado National Guard member) and wish to claim Colorado residency despite the length of your physical presence in the state of Colorado, you may choose to submit this form.

  • Request In-State Residency as a Veteran

    All honorably discharged veterans and their dependents who show established domicile in Colorado immediately preceding the start of the semester, regardless of length of time, shall be granted In-State tuition.

    The veteran can also petition for this benefit for their spouse and dependent if the veteran established domicile in Colorado. A dependent is an unmarried undergraduate student and under the age of 23 on or before the first day of class.

  • Minor Emancipation Claim form

    The process of tuition classification (determining a student’s residency status) is guided by Colorado Statute §23-7-101, et. Seq as laid out by the Colorado Department of Higher Education. Per those statutes, residency can only be based on a “qualified person” – which is defined generally as either the student – in cases where the student is 23 years or older – or a parent or legal guardian – in cases where the student is under 23 years of age.

    If you are under 23 years of age but are not receiving help or support from a parent/legal guardian, you have the option to petition for "emancipation". If approved, students under 23 years of age would have their residency status determined based on their own information instead of the parent/legal guardian's information.

  • High School Graduation In-State Exception Request Form

    For student who graduated from a Colorado high school with any citizenship type other than DACA or undocumented (no lawful status) and would like to see In-State Tuition Classification. An OFFICIAL high school transcript (not diploma) is required.

  • ASSET In-State Exception Request

    For students with a citizenship type of either "undocumented" or "Nonresident/Noncitizen" AND have graduated from a Colorado high school or earned their high school equivalency in Colorado who wish to seek In-State tuition classification.