Registration & Records

Graduation

This page outlines the academic requirements and the application process for graduation from Aims Community College. It is highly recommended to run a new degree audit every time you register or when changes are made to your record (i.e. course substitutions, transfer work, major changes, certificate change). This will help you stay on track for graduation requirements. The online application form is at the bottom of this page. 

Before You Apply For Graduation:

  • All degrees and/or certificates must be declared before applying for graduation. If your program is not listed as a choice to apply for, this means it is not declared. Please speak with your advisor or email myenrollment@aims.edu with questions on how to declare a program.
  • A Graduation Application should be submitted for the degree and/or certificate that you plan to complete, after your register for your final semester of classes. Please make sure all requirements will be met for graduation before submitting an application. If requirements are not met and they will be met by another means (transfer work, Challenge Exams, Sub Memo/Waiver, etc.) please make sure to submit an application and email gradapp@aims.edu right away with those details. 
  • Summer students may participate in the Spring ceremony and can apply for graduation after they register for their Spring course work.      
  • All course substitutions must be submitted before applying for graduation.
  • If you need to transfer credits from another school, please begin the transfer credit evaluation process no later than 30 business days prior to the end of the semester you plan to graduate. Please visit our Transfer Information page for additional details.
  • If you are taking a course at another college in the same term you will graduate, please email gradapp@aims.edu with details on what credits you plan to transfer in your last semester, after you submit your graduation application. Send an official transcript with your final grades as soon as the grades are posted. Please see the posted deadlines below for the date official transcripts must be received each term.  If the official transcripts are received after this deadline, graduates will be moved to the next term. Please visit our Transfer Information page for more information on where to send official transcripts.

  • Please submit an online graduation application by visiting your myAims student account and selecting 'Graduation' on the right hand side. If you have any questions about the application process, please email gradapp@aims.edu from your Aims email account, not your D2L account. 
  • Once you submit your application, you will receive an email confirming it was successfully submitted.
  • If you applied for graduation in the current term, a follow up email will be sent 10-15 business days after the application has been submitted to give a status on your application. If you applied for a future term, a status report will not be sent until we begin reviewing that terms graduation applications. 
  • If there are any outstanding graduation requirements, you and your advisor will receive a detailed email.
  • If you need to make any changes to the graduation application after it is submitted (i.e. change in classes, change of major, change of certificate, change of graduation date), please email gradapp@aims.edu with your new plans.
  • If your graduation application is denied, it will be your responsibility to follow up with your advisor and re-apply when the outstanding requirements have been resolved.
     

Aims officially graduates students at the end of each semester (Fall, Spring and Summer). Fall 2021, Spring 2022 and Summer 2022 graduates are invited to participate in one of the two May 2022 ceremonies, depending on the academic division of your degree and/or certificate program. 

In order to participate in the ceremony you must be on the tentative graduation list prior to the date of the respective commencement ceremonies.  If you have not applied for graduation, your name will not appear in the comment program or on any graduation list. All applications must be submitted and accepted before February 23rd in order to have your name included in the commencement program. Any applications submitted after February 23rd will not be included in the program, but the student will be able to participate in the ceremony.

Please visit the Commencement Ceremony page for any updated information about the two ceremonies (including academic divisions), cap and gown rental and pick-up.

Any applications received after February 23, 2022 will not be included in the 2022 commencement program.

FALL 2021 Graduation Deadlines

NOTE: Commencement Ceremonies are held once per year in May. The next ceremony will be May 13, 2022. Students applying for Fall 2021, Spring 2022, and Summer 2022 will be recognized on May 13, 2022.

  • August 27, 2021: Graduation Application Deadline must be received to ensure all requirements are met for graduation. *
  • November 3, 2021: All course subs are due to the Records Office
  • December 15, 2021: All grades including final semester are due
  • January 7, 2022, 5 p.m.: Official Transcripts from other institutions must be received by 5 p.m. **
  • January 7, 2022, 5 p.m.: Final Fall 2021 deadline to complete any missing graduation requirements or last minute graduation applications.**

** Any tentative Fall 2021 student who has not met all graduation requirements by 5 p.m., January 7th will be moved to the Spring 2022 tentative graduation list.
*Applications received after August 27th will be accepted if all graduation requirements have been satisfied, up until January 7th.

 SPRING 2022 Graduation Deadlines

NOTE: Commencement Ceremonies are held once per year in May. The next ceremony will be May 13, 2022. Students applying for Fall 2021, Spring 2022, and Summer 2022 will be recognized on May 13, 2022.

  • January 14, 2022: Graduation Application Deadline must be received to ensure all requirements are met for graduation. *
  • April 8, 2022: All course subs are due to the Records Office
  • May 16, 2022: All grades including final semester are due
  • June 6, 2022, 5 p.m.: Official Transcripts from other institutions must be received by 5 p.m. **
  • June 6, 2022, 5 p.m.: Final Spring 2022 deadline to complete any missing graduation requirements or last minute graduation applications.**

** Any tentative Spring 2022 student who has not met all graduation requirements by 5 p.m., June 6 will be moved to the Summer 2022 tentative graduation list.
*Applications received after January 14 will be accepted if all graduation requirements have been satisfied, up until June 6.

 SUMMER 2022 Graduation Deadlines

NOTE: Commencement Ceremonies are held once per year in May. The next ceremony will be May 13, 2022. Students applying for Fall 2021, Spring 2022, and Summer 2022 will be recognized on May 13, 2022.

  • June 2, 2022: Graduation Application Deadline must be received to ensure all requirements are met for graduation. *
  • July 15, 2022: All course subs are due to the Records Office
  • August 15, 2022: All grades including final semester are due
  • September 1, 2022, 5 p.m.: Official Transcripts from other institutions must be received by 5 p.m. **
  • September 1, 2022, 5 p.m.: Final Summer 2022 deadline to complete any missing graduation requirements or last minute graduation applications.**

** Any tentative Summer 2022 student who has not met all graduation requirements by 5pm, September 1st will be moved to the Fall 2022 tentative graduation list.
*Applications received after June 2nd will be accepted if all graduation requirements have been satisfied, up until September 1st.

Diploma and Official Transcript Release Dates and Information

*Effective Summer 2019 all diplomas will be mailed to students, diplomas will not be available for pick up.   

Summer 2021

Official transcripts available with degrees and/or certificates on September 14, 2021
Diplomas mailed to students on September 28, 2021

Fall 2021

Official transcripts available with degrees and/or certificates on January 24, 2022
Diplomas mailed to students on February 7, 2022

Spring 2022

Official transcripts available with degrees and/or certificates on June 20, 2022
Diplomas mailed to students on July 5, 2022

Summer 2022

Official transcripts available with degrees and/or certificates on September 12, 2022
Diplomas mailed to students on September 26, 2022

Aims has retained all academic transcripts since it began in 1967. Aims transcripts can be ordered via Parchment by following the steps below. Paper transcripts usually go out within 24 business hours of the receipt of the request; during peak registration times, it may take longer. Electronic transcripts typically get sent within a half hour of your online request. At this time, Aims does not charge for transcripts

Current/Active students:

  1. Login to your myAims account.
  2. Once logged in as a student, select 'Grades & Academic Records' and select 'Order Transcript.'

Alumni and Former students (current students can also create an account to use once their aims.edu email is inactivated):

  1. Create your transcript account here. You will need the exact name you used while attending Aims, your date of birth, either your Aims ID # or Social Security Number, and the answers to security questions you may have set up for your myAims account when you were here.
  2. Log in here as a Returning User if you’ve already created your transcript account.

*Replacement diplomas and/or certificates can also be ordered via Parchment and each document will cost $20. Please choose the 'Replacement Diploma' option once logged in. The words reissued will be on the replacement diploma and/or certificate and the current format and signatures will be used. Documents can take 2-6 weeks from the time the order was placed to reach the final destination.

 

Diplomas and/or Certificates:

If you do not have an active mailing address, your diploma will be held for one year. If no address is provided after one year, you will be required to re-order your diploma and a fee will be required to reissue your diploma. Please see the information above on how to re-order documents.

Your diploma will not be released if you have a hold on your account. If your hold is released after the diploma release date above, please contact the records office so we can release your diploma. Diplomas with holds are only held for one year. If the hold is released after one year, you will be required to re-order your diploma and a fee will be required to reissue your diploma.  

Please contact the Registration & Records Office at 970-339-6404 and select option 3 for 'Graduation' or email gradapp@aims.edu to resolve issues with your diploma. 

Academic records will be locked upon degree and certificate conferral. Under no circumstances will changes be made to the academic record after degree or certificate conferral.

When all degree requirements have been completed, a degree or certificate must be awarded and completed in the term that it is brought to the attention of the Records Office. Students cannot request a delay in awarding a degree once all degree and/or certificate requirements have been satisfied.

Graduation honors recognize outstanding academic achievement throughout a student’s academic career. Honors are based on a student’s cumulative grade point average (GPA) for all grades earned at the 100-level or above at Aims Community College.

Students graduating with a degree who complete at least thirty letter graded (A-F) credits at Aims, and whose grades qualify, will be granted the following designations:

  • Cum Laude – 3.50 to 3.69 cumulative Aims GPA
  • Magna Cum Laude – 3.70 to 3.99 cumulative Aims GPA
  • Summa Cum Laude – 4.00 cumulative Aims GPA 

Students graduating with a certificate who complete at least fifteen letter graded (A-F) credits at Aims Community College, and whose grades qualify, will be granted the following designations:

  • Honors – 3.50 to 3.99 cumulative Aims GPA
  • High Honors – 4.00 cumulative Aims GPA

In order to be recognized at the Commencement Ceremony, students must meet the graduation honors GPA requirements at the conclusion of the term immediately preceding the ceremony. Spring enrolled hours will count towards the credit requirements.

Graduates participating at the ceremony will receive gold honor cords. If eligible, gold cords will be included in your regalia when you pick it up at the Bookstore. Graduation honors will be noted in the commencement program by the student’s name.

Graduation honors will be recorded on the academic transcript if a student meets the requirements at the completion of the term for which they are certified for graduation.