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Transcripts FAQ

This page provides answers to common questions students might have about obtaining transcripts at Aims. Click on the links in the sidebar to view the questions and answers for other Registration & Records-related topics.

When will my grades for the current semester appear on my transcript?

Many instructors enter grades a day or two after their class ends. All grades are in the system within a week after the end of the semester. 

 

When will my degree and/or certificate be posted to my transcript?

The Graduation Department checks each student's graduation eligibility at the end of the semester. Degrees and/or certificates for eligible students will be posted by the release dates listed on the Graduation page.

 

How can I get an unofficial transcript?

To receive an unofficial transcript in Workday, you must be an active student. 

You will go to the 'Academics' app and then under 'Academic Records' on the right-hand side, you will select 'Generate Unofficial Transcript.'

If you have forgotten your username and password, the IT Help Desk is available to assist during regular business hours at (970) 339-6380

 

I need my transcript immediately but I live too far away to come to the campus. Can I have my transcript sent by overnight mail?

The fastest way to get your transcript is by ordering an Electronic transcript. It will generally reach you/your destination within 24 hours. We do offer expedited shipping; students are responsible for paying the cost when placing the official transcript order.

Please note:
FedEx orders must be placed by 12:00 pm (MST) to go out that day.
FedEx does not ship on Saturdays and Sundays. 

 

Can I request a transcript over the phone or by email?

No. The Family Education Rights and Privacy Act (FERPA) requires that a signature must be obtained in order to release a student’s transcript. Requesting your transcript through your secure myAims account qualifies as a valid electronic signature.

 

I have to work late. Can my family member pick up my transcript?

Students must order their own transcripts, but through Parchment can choose to allow another person to pick up the transcript on their behalf. The name of the individual entered in Parchment should match the name on their ID. Their ID will be checked at the time of pick up and documents will only be given if it is an exact match.

 

Can I get a transcript with my grade before the semester ends?

Grades are available on the transcript the day after an instructor posts them. You will need to speak with your instructors to determine if it is appropriate for you to receive an early grade and ask them to post your grade at least one day before your transcript needs to be sent or picked up. If you have not finished your course or made arrangements to finish early, you may not be eligible for an early grade.