Financial Aid

Satisfactory Academic Progress Policy

Aims is required to establish Satisfactory Academic Progress (SAP) standards for student financial aid applicants. These SAP standards measure a student’s performance in all terms of enrollment, including summer term and terms in which the student did not receive financial aid.

To remain eligible for financial aid, students must progress toward completing their academic programs. SAP is checked at the time your FAFSA results are received and at the end of each academic term. All coursework, including repeated coursework, withdrawn classes and remedial coursework is included in the SAP calculation. SAP standards are reviewed and have to be met each term.

  1. A minimum cumulative grade point average of 2.0 or above; AND
  2. a 67 percent or above completion rate of your passed and attempted hours. Your completion rate is calculated by dividing the number of basic education and undergraduate cumulative passed hours by the number of cumulative hours attempted; AND   
  3. attempted credits for your first financial aid eligible program show that you can complete that program within the maximum time frame (150 percent of that program’s length) or your attempted credits for an additional financial aid eligible program show that you can complete that program within the maximum time frame (100 percent of that programs length); AND
  4. pass at least one attempted course within your most recent term of enrollment with a grade of "‘D" or better.

SAP Status and Action For Resolution

You have met all academic progress criteria required to be eligible for financial aid.

Your cumulative GPA has fallen below 2.0 or your overall successful course completion rate has fallen below 67 percent or both. Because your previous term GPA and course completion rate were at or above the minimum levels, you have one remaining term in which to receive aid without any additional action on your part. However, your GPA and completion rate must be back to the minimum standards at the end of the next term in which you receive financial aid for you to maintain continued eligibility.

You have had either a GPA below 2.0 or a course completion rate below 67 percent or both for two or more subsequent terms in which you have received financial aid. You are not eligible for further financial aid at this time. If you feel there were extenuating circumstances that contributed to your situation, you may file an SAP appeal requesting a reconsideration of your eligibility. 

You did not successfully complete any of your courses for the last term you were enrolled. You are not eligible for further financial aid at this time. If you feel there were extenuating circumstances that contributed to your situation you may file an SAP appeal requesting a reconsideration of your eligibility. 

You have attempted more than 150 percent of the credits required to complete your currently enrolled program. You are not eligible for further financial aid at this time. If you are pursuing a subsequent program at Aims, or if you feel there are extenuating circumstances that contributed to your situation, you may file an SAP appeal requesting a reconsideration of your eligibility. 

Your appeal of your academic progress status has been approved. You have been given one extra term in which to receive aid and meet the minimum eligibility criteria of a 2.0 or greater overall GPA and 67 percent or better overall course completion rate.

Your appeal of your academic progress status has been approved. You are subject to the conditions outlined in your academic plan. As long as you maintain the conditions set forth in your plan, you are eligible to receive financial aid.

Financial Aid staff members are currently conducting a review of your academic progress status. A final determination on your status will be posted shortly. 

PLEASE NOTE: The Financial Aid Satisfactory Academic Progress policy differs from the Academic Standards Policy

All students will be evaluated on the basis of the following standards at the time our office receives your FAFSA results and at the end of each semester. All terms are reviewed including periods in which the student did not receive financial aid. 

  1. Qualitative measure (GPA) - Minimum cumulative grade point average (which includes both remedial and undergraduate courses) of 2.0 or above; AND 
  2. Quantitative measure (Pace) - Cumulative completion rate* of 67% or higher; 
         * (The completion rate is calculated by dividing the number of cumulative passed hours by the number of cumulative hours attempted.  This includes all credits attempted at Aims (remedial, undergraduate, repeated, withdrawn, and incomplete courses). AND
  3. Maximum Timeframe - Attempted credits are not at or in excess of 150% of the student’s current academic program’s length.  Attempted credits include all undergraduate, repeated, withdrawn, and incomplete courses at Aims, and credits transferred in from other schools); AND
  4. Student has not withdrawn and/or failed all coursework attempted within the student’s most recent term; AND
  5. Student has not attempted 30 or more remedial credits (courses below 100).  GED/ESL credits are not financial aid eligible and are excluded from the Satisfactory Academic Progress measures.
 
For financial aid purposes, being enrolled in a course for credit beyond the official add/drop deadline counts in attempted hours. All attempted courses are counted, including those taken as part of a different degree or certificate program. Attempted credits for both completion rate and maximum timeframe include program changes and/or completed programs.

For financial aid purposes, successful completion of a course means an earned grade of A, B, C, D or S. Grades of F, I, U, and W are considered unsuccessful completions and will negatively impact your satisfactory academic progress review completed at the end of each semester. 
Please refer to the standards listed in #1 through #3 above. 

If you do not meet the financial aid satisfactory academic progress standards due to your grade point average or number of successfully completed credits, you will be placed on financial aid warning. The exception to this is if you do not successfully complete any coursework attempted, you will be placed on financial aid ineligibility.

Students receive an email after Satisfactory Academic Progress is checked at the end of the semester indicating their eligibility status. In addition, students may check their status at any time by logging in to the MyAims portal. While on warning you will remain eligible for the payment of your financial aid. While on warning, if you again do not meet either of these requirements you will be placed on financial aid ineligibility and will not be eligible for further financial aid until you meet the minimum requirements for reinstatement. You will need to pay the tuition and fees for the courses you take while on financial aid ineligibility.

If you have attempted 150% of the credits required for your academic program, you will be considered to have used your maximum credits and are no longer eligible for financial aid.

You have the right to appeal a financial aid ineligibility status if you have extenuating circumstances. This may include, but is not limited to, a medical emergency, death in the family, a change in your work schedule, etc. Max time appeals can be submitted if you are pursuing a subsequent financial aid eligible academic program or feel there have been circumstances that prevented you from completing your program in the maximum time allowed. SAP appeal forms are available from the Office of Financial Aid. Documentation of your extenuating circumstances will be required. Appeal forms must be submitted to the Office of Financial Aid by the deadlines posted online on the SAP Appeals page.  

SAP appeals are reviewed on a case-by-case basis. The SAP Appeal committee which consists of Aims faculty and staff may approve funding for one additional semester or longer. Students who are approved for one additional semester are placed on probation. While on probation students are expected to complete all courses in which they enroll. 

Satisfactory Academic Progress is checked again at the end of the probation semester and the applicable eligibility status is assigned. Students who are approved for funding for more than one semester are placed on (and sign) an Academic Plan with specific instructions to show improvement at the end of each semester toward meeting normal Satisfactory Academic Progress standards. Students who do not show progress at the end of the semester and do not meet any other criteria included in their academic plan will be placed on financial aid ineligibility. Students who show progress at the end of the semester will continue on an academic plan until they meet normal Satisfactory Academic Progress standards.

Students who have had a grade change may request a re-calculation of the SAP measures by contacting the Financial Aid Office.

Students who are placed on financial aid ineligibility and pay for courses on their own may request a reinstatement of their eligibility once they meet Satisfactory Academic Progress standards.